FAQs for the 2013 Loveland Convention

As new information is available about the 2013 National Convention, please check back for updates.

When is the convention?
Where is the convention?

Why Loveland?
How do I get there?
Is there shuttle service from the airport to the hotel?
I see on the map that there's a Fort Collins-Loveland Regional Airport: Can I fly into Loveland?

What is the host hotel?
Where can I stay if the host hotel is filled up?
What are the rates at the hotels?
What is the best hotel option for me?
Can I rent a car at the hotel?
Is there parking available at the conference center?

What about that 'Thin Air'?  Will I have trouble breathing out there?

What is there to do (in addition to the convention)?

What do I need to know if this is my first convention?

How do I join IPMS/USA?
Do I have to be a member of IPMS/USA to go to the convention?
Can I bring family members or others with me?

What is the convention registration fee?
How do I pre-register?
When can I pre-register?
Can I pre-register my models?
Can I register my models at the convention?
How many models can I enter in the contest?
What is the model entry fee?

What hours will registration be open during the convention?
What hours will the contest room be open during the convention?
Can I remove my entries early (before the awards banquet)?

Can I sign up to be a judge of the contest?

Will there be Vendors?
Can I sign up for a table in the Vendors Room?

What will be on the convention-special decal sheet?

Are there special-theme awards for this contest?

Will there be a raffle?


When is the convention? Wednesday, August 14th , through Saturday, August 17th , 2013 . Back to Top

Where is the convention? At the JQ Hammons Conference Center , 4705 Clydesdale Parkway, Loveland , Colorado 80538, just off I-25 at Exit 259.  The City of Loveland is about 50 miles north of downtown Denver, along I-25 (Exits 257 & 259).  If you're familiar with Colorado ski resorts, the City of Loveland is not the same as the Loveland Ski Resort!  The ski resort is west of Denver along I-70, near Loveland Pass over the Continental Divide.  If you go to that Loveland, you may have a great vacation weekend, but you won't see any scale models! Back to Top

Why Loveland? The Hammons Conference Center in Loveland is identical to the conference center used for the 2011 IPMS/USA National Convention in Omaha.  The Loveland site met our room requirements for our contest, vendors area, and seminars, better than almost all other conference centers in our area.  And for the spaces it offered, it was also the best-priced facility we found in our area. Back to Top

How do I get there? If you live close enough to drive here, you'll take Interstate Highways I-80 , I-70 , or I-40 to I-25 , then on I-25 to Loveland (exits 257 & 259).  For road conditions on those highways in Colorado, click here .

If you're further than a day's drive away from here, you'll most likely be flying into Denver International Airport .  We all refer to it as DIA , but its actual airport designator code is DEN ; be aware of that when you're making your flight reservations!

It's 54 miles (1-hr drive time) from DIA to the Hammons Conference Center , via E-470 North toll road to I-25 - take Exit B which is the FIRST exit from the airport's access highway (Pena Boulevard).  Take the toll road!  You can take other routes that will avoid the toll road, but they'll take at least a half-hour longer – IF Denver traffic isn't too heavy!  Speed limits on E-470 and much of I-25 are 70-75 mph to Loveland; they're lower on the non-toll-road route that goes into Denver.  After 17 miles on E-470, take Exit 47 to I-25 North, and travel 32 miles to Exit 259.  The Hammons Conference Center is less than one mile north and east of the exit.

All major rental car companies register their cars with Express-Toll (20% discount off standard toll rates).  The Express-Toll rate is $5 to get to I-25.  Rental car companies will bill tolls to their customers, based on the terms in your rental agreement.  Rental car companies may also apply additional fees for toll-road usage; ask about their toll-road fees when you reserve your car.

When you return to DIA and need to fill up the gas tank in your rental car, the nearest gas station to the airport - the only gas station for miles! - is the Circle-K / Conoco sta-tion at the west edge of the airport site, at 7680 Pena Blvd.  Take the Gun Club Rd exit from Pena Blvd to get to it; that's the same exit for rental-car returns.  The next-closest gas station will be back along I-25!

The driving distance to Loveland from DIA may seem to be too much.  By comparison, it's almost 40 miles just to get to the major hotels with sizeable conference centers in south Denver, at the Denver Tech Center.  And it's over 25 miles just to get to downtown Denver's Convention Center from the airport – with its more expensive hotels, very limited parking options, and high parking costs.  And it's over 85 miles from DIA to Colorado Springs, at least 1-1/2 hrs' driving time in much heavier traffic.

Colorado is just one of those large rectangular states with wide-open spaces, and it can be a 'fer piece' from one location to the next out here! Back to Top

Is there shuttle service from the airport to the hotel? Yes!  If you don't want to get a rental car, there is regular airport shuttle service from DIA to Loveland and back, via Super Shuttle .  On their website, scroll down to the Loveland CO section.  Click on the PDF link for their daily bus schedules; you'll be looking for the Embassy Suites and Hampton Inn stops.

Their airport ticket counter is open 6am - 11:30pm; after-hours, phone their dispatch directly from their airport counter to schedule a pick-up.  Pick-ups for your return trip to DIA from Embassy Suites and Hampton Inn in Loveland are by reservation only - don't forget to do that before your departure!  Super Shuttle rates are $25 per person, one-way (slight discounts for two or more people in same group).  Ride tickets can be booked in advance online; that's cheaper than waiting to buy your tickets at DIA when you arrive. Back to Top

Can I fly into Loveland? Sorry, but there's NO COMMERCIAL air passenger service to the Fort Collins-Loveland Municipal Airport (FNL).  IF you're lucky enough to be able to take a private or charter flight to our area, go to Ft Collins-Loveland Municipal Airport for more details. Back to Top

Can I rent a car at the hotel? Not at the hotel, but you can with Enterprise Rental Car at the Fort Collins-Loveland Municipal Airport, on the West side of I-25 , opposite the Embassy Suites hotel.  The Embassy Suites shuttle-van can take you there.  If you want to wait until you're at the hotel and get a rental car for just a day or a few days for local-area sight-seeing, that's an easy option.  This Enterprise site has limited hours and is NOT open on Sundays; reservations are recommended! Back to Top

What is the host hotel? The Embassy Suites Loveland , 4705 Clydesdale Parkway, Loveland, Colorado 80538, just off I-25 at Exit 259 , is our convention host hotel and is attached to the Hammons Conference Center .  Go to the Accommodations page for detailed hotel information. Please note that as of the end of November, our reserved block of rooms there has sold out.  You can still make a room reservation at any one of our five additional nearby hotels (see the next Question below).

The Embassy Suites has local shuttle-van service – but only for its own hotel guests. It's an on-call service and can take you anywhere within a 10-mile radius of the hotel, then pick you up again later. Back to Top

Where can I stay if the host hotel is filled up? We have five additional hotels with discounted IPMS rates to ensure plenty of room for everyone.  These include the Holiday Inn Express and Candlewood Suites , 3-blocks away; and the Marriott Fairfield Inn , Hampton Inn , and Marriott Residence Inn ; all are 2-1/2 miles away, just off I-25 and US Hwy-34 (Exit 257).  The Fairfield , Hampton , and Residence Inns are adjacent to each other in a quiet off-highway location, are closer to the area's restaurants and shopping districts, and have an easy low-traffic direct driving route to the conference center.  Go to the Accommodations page for detailed information for all those hotels. Back to Top

What are the rates at the hotels? At the Embassy Suites , Hampton Inn , and Residence Inn , our IPMS group rate is $124 per night.  At the Candlewood Suites and Holiday Inn Express , our IPMS group rate is $120 per night.  At the Fairfield Inn , our IPMS group rate is $114 per night.  These rates are available August 12th through August 19th, 2013. Back to Top

What is the best hotel option for me? If you only want to go to the convention, aren't interested in going anywhere else, or have difficulties with your mobility, then the Embassy Suites is your best option.

If you'd like a slightly lower rate, and don't mind a 3-block walk or drive to the conference center, then the Holiday Inn Express and Candlewood Suites are good options for you.

If the family is with you with plans for different activities, they might like to be more conveniently located near the shopping and restaurants in our area; or if you'd like to have a convenient place to stay while you do some extended sight-seeing after our convention, then the Fairfield Inn , Hampton Inn , and Residence Inn may be preferable for you. Back to Top

Is there parking available at the conference center?
There is ample parking, free of charge, at the JQ Hammons Conference Center and at all the hotels. Back to Top

What about that 'Thin Air'?  Will I have trouble breathing out there? If you don't have breathing problems at home, you shouldn't have any problems here either.  Most people won't notice effects until they're near 8,000-ft elevation; that's near to the air pressure maintained on cross-country commercial flights.  Loveland is at 4,980 ft.

If the altitude does affect you, you'll likely notice a headache, fatigue, or dizziness the day after you arrive.  What to do: drink plenty of water on your way here, and during your stay; avoid strenuous activity your first day here; minimize your consumption of tobacco and alchohol - at least for the first day!  You will adapt after a day or two.

And in case you have any health issues out here, our convention site is just two miles away from the largest regional hospital, the Medical Center of the Rockies . Back to Top

What is there to do (in addition to the convention)? See our Tours webpage for a comprehensive list of various local and regional attractions.

Loveland's various Sculpture Gardens (cast-bronze and sculpted-stone) are impressive, and are enjoyable public-art displays your family can enjoy. The city has several in-residence sculptors and foundries for creating bronze castings.

Estes Park , at the entry to Rocky Mountain National Park , is just 36 miles from Embassy Suites.  It's about a 1-hour drive in weekend traffic, less on weekdays, to the main roadway intersection in Estes Park next to their Visitors Center.  From the hotel, take US Hwy-34 West - 16 miles to the mouth of the Big Thompson River canyon; then through the spectacular 'Narrows', and another 20 miles of in-the-mountains driving.  If you haven't driven in the mountains, not to worry . . . Hwy-34 is a major US highway, well-paved, with some passing zones in the canyon.

In Estes Park , you can stop at the Visitors Center which is across the roadway from the McDonalds at the intersection of Hwy-34 & Hwys-36 & -7 .  Ask the staff there where to find the many free public parking lots that are about 1-block off the main street.  In town, watch out for Elk!  They're much bigger than deer, not tame, and they always have right-of-way!  Don't attempt a close-up photo of an Elk, or else you could be in an action video on the nightly news - another tourist on the run! Back to Top

What do I need to know if this is my first convention? Officially, IPMS/USA's annual national conventions are the convening of the USA-organization's membership; to conduct an annual public business meeting of our Executive Board; to conduct an annual scale-model display and contest by the convention attendees; and to conduct an awards presentation for the winning models in that contest.

In addition, the convention includes a large hobbycraft-vendors sale area; seminars and presentations of model subjects of interest to the attendees; tours to local sites of interest to modelers; and a Saturday-night banquet at which awards are presented to IPMS chapters and members who have distinguished themselves through noteworthy society-related activities, in addition to the winning-model awards.

Registered attendees can participate in all convention activities, receive a convention booklet that contains articles on local-area subjects of interest to model makers, and receive a ‘convention-special’ decal sheet for scale models of local-area model subjects. Back to Top

Do I have to be a member of IPMS/USA to go to the convention? Yes, specifically to participate in the model contest and/or work as a judge at that contest, and to receive the current-year program booklet and convention-special decal sheet.  For newcomers, friends, and family who just want to look at the scale models, attend a seminar, and/or shop in the vendor rooms, then you can just pay the daily visitors’ fee of $10. Back to Top

How do I join IPMS/USA? Annual dues for membership in IPMS/USA are $25 .  You can join and pay online, or mail-in your membership payment.  You can also join at the convention!  You must be a paid member of IPMS/USA before you can proceed with the convention’s registration. Back to Top

What is the convention registration fee? Pre-registration is $45; on-site registration is $50 .  Convention registration is a separate fee from your annual IPMS/USA membership dues.  The convention registration fee allows you to enter the model contest, go on tours, and attend the many modeling-technique and special-interest seminars.  If you only want to walk through the model contest room, attend a seminar, and/or shop in the vendors’ rooms, then you need only pay the daily visitors’ fee of $10. Back to Top

How do I pre-register? You can do so online from this website for a 10% discount; just go to our Registration page and follow the instructions. Back to Top

When can I pre-register? You can pre-register at a discounted rate through July 28, 2013.  After that time, you can still register, but will do so on-site at the convention. Back to Top

What hours will registration be open during the convention? Convention registration will be open 12 noon-6pm on Wednesday, and 9am-6pm on Thursday and Friday.  There is no convention registration on Saturday; visitors can walk through the model contest room, attend a seminar, and shop in the vendors' room for the daily visitor’s fee of $10 . Back to Top

Can I bring family members or others with me? Of course!  Family members and friends are welcome to visit our convention.  Your convention registration fee of $50 includes one additional adult (spouse/friend) admission, plus any Junior IPMS/USA members who have a Family Membership with you.  All other (adult) friends with you can just pay the $10 daily visitor's fee to see the model contest, attend a seminar, and shop in the vendors' rooms. Back to Top

How many models can I enter in the contest? As many as you like!  But if you intend to enter a large collection of models, a large-size model or diorama, or a large number of model entries in a single class, you need to contact our Contest Coordinator , so we can accommodate your display-space needs. Back to Top

What is the model entry fee? Your model entries are included in your Convention Registration fee.  There is no additional per-model entry fee. Back to Top

Can I pre-register my models? As soon as the entry forms are ready, you will be able to download the forms from the site and fill them out to bring with you.  It will save you time during registration to have your model entry forms completed and ready to turn in (master entry list) and place with your model entries (individual model entry form). Back to Top

Can I register my models at the convention? Yes, you can, but you’ll find it more convenient to have your entry forms completed before coming to the convention - save some time waiting in line and trying to fill out forms while juggling your models!  If you download the forms and have them ready to go, you'll simply present your completed model-entry forms when you arrive at the show. Back to Top

What hours will the Contest Room be open during the convention? It will be open 12 noon-9pm on Wednesday, 9am-9pm on Thursday, 9am-6pm on Friday, and 9am to 5pm on Saturday.  The Contest Room closes at 6pm on Friday for contest judging, and closes at 5pm on Saturday to allow for placement of the awards.  The room will open again Saturday night after completion of the awards presentation (approximately 11pm), and model entries may be removed by their owners at that time. Back to Top

Can I remove my entries before the awards banquet? While we can't prevent you from taking your models out early, we respectfully ask that you leave all entries in the contest room until the awards presentation has concluded.  It's disappointing to the attendees to not be able to view the models, particularly if they're award winners.  The convention participants would like the option to take one more look and perhaps have one more conversation with you about your entries.  Please consider these timeframes when thinking about entering the contest . . . if you must leave early on Saturday, perhaps you can enter your models at another year's convention. Back to Top

Can I sign up to be a judge of the contest? Yes, any adult member of IPMS/USA in good standing may serve as a national contest judge.  You must be a registered attendee of the convention to participate as a judge, and have judged at a National Contest at least once in the past five years.  If you have never served as a national contest judge before, you can sign-up as an On-the-Job Trainee (OJT) Judge.  You’ll take a training seminar during the course of the convention (to be listed in our daily schedule), attend the general judges’ briefing Friday afternoon prior to the start of judging, and be assigned to a judging team in a general contest category of your choice.  You can review the model contest Rules and Categories on this website, and go to the IPMS/USA website to read more about our judging standards and procedures in our Competition Handbook .  Please sign up with the National Contest Committee or send an email to NCC@ipmsusa.org and provide your name, email address, and phone number - along with your preferences for which classes you would like to judge. Back to Top

Will there be Vendors? Yes, we have two large rooms reserved for hobbycraft vendors: 14,400 sq-ft within the Sprue Brothers Vendor Room ( Pinyon Pine Room) , and 7,200 sq-ft within the Roll Models Vendor Room (High Meadows Room) .  Go to our Vendors page on this website for a list of all vendors who are registered for our show at this time. Back to Top

Can I sign up for a table in the Vendors Room? Sorry, but no.  All of the vendor tables have been reserved.  If you have any questions, please contact our Vendor Coordinator . Back to Top

What will be on the convention-special decal sheet? Colorado has a notable aviation history, particularly with its Colorado Air National Guard's 120th Fighter Squadron.  We have a selection of CO-ANG aircraft, in different scales. Back to Top

Are there special-theme awards for this contest? Yes, we have 8 special-theme awards to be presented at this year’s show!  Go to our Contest Categories webpage for a listing and descriptive notes for them. Back to Top

Will there be a raffle? Yes!  In fact, we will have two categories of raffle:  1) a daily "Quick Draw McGraw" raffle, with tickets costing only $1 each; and 2) a "Saturday Night Special" raffle, with tickets costing only $5 each.  Ticket sales start on Wednesday.  Daily raffle tickets are good throughout the convention, and drawings will be held every two hours on Thursday, Friday, and Saturday.  There will be a single drawing for the "Saturday Night Special" raffle on Saturday night prior to the convention banquet and awards presentation.  Click here to see a sampling of the items that will be available in the two categories of raffle.
Back to Top

Home | News | FAQs | Schedule | Registration | Accommodations
Tours | Seminars
/ Volunteers | Banquet | Rules | Categories
Judges
/ Forms | Vendors | Sponsors | Raffle | Facilities | Contacts